Production Management

I provide technical production management for live, corporate, hybrid and virtual event, supporting agencies, production companies, venues and end-clients who need a controlled plan and reliable delivery on site.

My approach is technical-first. I focus on what the client is trying to achieve, what the venue will allow, and what the budget can realistically support. From there, I build the scope, drawings, schedules, documentation and supplier coordination needed to make the event buildable, compliant and predictable.

If you need a production lead who can take ownership from early planning through to show day, or a production manager who can drop into an established team and lift standards quickly, I can slot in and work as part of your delivery structure.

What you get

Production management is not just “being on site”. It is the work done early that prevents last-minute surprises, keeps suppliers aligned, and protects the running order.

• Technical scope and requirements (by department and by space)
• Budget builds and cost schedules aligned to priorities
• CAD floorplans / production drawings and 3D renders for stakeholder sign-off
• Build schedules and department sequencing (build/show/de-rig)
• Supplier coordination across audio, video, lighting, staging, rigging, streaming and broadcasters
• Logistics coordination: access, deliveries, crew calls, equipment lists and transport
• Event Management Plan (EMP), contact lists, comms plan and call sheets
• On-site leadership through build, show and de-rig
• Debrief notes and actions captured for continuous improvement

Health & Safety and CDM documentation

Health & Safety is built into the plan, not added at the end.

I write RAMS, and I also compile, check and consolidate supplier RAMS into a single, coherent pack that reflects the actual build sequence, venue rules and control measures. Where CDM documentation is required for a project, I can support the process by preparing and coordinating the required documentation in line with client/venue responsibilities.

This typically includes:

• Consolidated RAMS packs aligned to the build schedule
• Method statements, task briefs and daily safety routines
• Contractor coordination: access, loading, work-at-height, plant, hot works and segregations
• Rigging and overhead working controls: exclusions, comms, sequencing and sign-off routes
• Temporary power and technical interfaces planned early to reduce risk on site

How I work

1. Define the objective
   Confirm what the client needs to achieve, the audience experience, the format (live/hybrid/virtual), and what “success” looks like in practical terms.
2. Confirm venue constraints
   Lock down access and loading, rigging points, power, network availability, sightlines, noise limits, curfews, venue specific rules and any permits or approvals that will affect delivery.
3. Set the budget framework
   Establish the working budget, priorities and trade-offs, and where it makes sense to spend versus simplify.
4. Draw and model the event
   Produce CAD layouts and, where useful, 3D/pre-vis to demonstrate technical feasibility and audience experience before anything is ordered or booked.
5. Build the plan (scope, budget and timeline)
   Create a clear technical scope, initial cost schedule and project timeline that stakeholders can sign off, with assumptions and dependencies stated upfront.
6. Assemble the team and suppliers
   Confirm suppliers, crew structure and technical roles.
7. Produce build schedules
   Develop detailed build/show/de-rig schedules with department sequencing, hold points, sign-offs and realistic time allowances to avoid last-minute firefighting.
8. Coordinate logistics
   Manage equipment lists, deliveries, access plans, crew calls, transport and practical site organisation so the build runs smoothly and safely.
9. Produce and compile H&S / CDM documentation
   Write RAMS and compile/consolidate supplier RAMS into a coherent pack aligned to the build sequence, including permits, method statements, briefings and compliance requirements.
10. Produce the EMP and call sheets
    Issue the Event Management Plan, contact lists, comms plan, running orders and call sheets so everyone has the same information and escalation routes are clear.
11. Deliver
    Lead on site through build, show and de-rig, with clear comms, stage management, and calm problem-solving.
12. Debrief and improve
    Run a post-event debrief, capture lessons learned, and feed actions back into the next delivery so each project benefits from what was learned on the last

Where I add the most value

• A calm technical lead who can own delivery and keep departments aligned
• Clear drawings and schedules that reduce change and avoid clashes on site
• Strong coordination across rigging, power, video/streaming and comms interfaces
• Consistent documentation and governance (particularly on high profile or stakeholder-heavy programmes)
• A production manager who is also technically hands-on, so planning decisions are grounded in delivery reality

Working with your team and suppliers

I’m comfortable working within an existing production structure and adapting to how you run shows. I can be as hands-on or hands-off as you need, owning a project end-to-end, or supporting in the gaps and taking pressure off your team. I’m used to slotting in quickly, picking up the brief, and working alongside departments to keep delivery organised and consistent.

I can also coordinate suppliers and crew through established relationships across the UK (and trusted contacts in Europe), which helps with mobilisation, communication and contingency when timelines compress or requirements shift.

Relationships that help delivery

Production management often comes down to who you can rely on and how quickly you can get clear answers. I’ve built solid working relationships with suppliers, crew, venues and production companies across the UK, with trusted contacts in Europe.

In practice that means:

• Faster sourcing of the right people and kit
• Quicker responses when decisions need making
• Smoother coordination across departments and venue teams
• Sensible contingency options when plans change

Get in touch

If you’d like to discuss an upcoming project, send:

• date(s) and location
• venue (if known) and format (live / hybrid / virtual)
• audience size and number of spaces
• what support you need (lead role, planning support, on-site delivery, RAMS consolidation, etc.)

Tel: 07849 380404
Email: hello@eventprof.co.uk